Job Details

2024.11.14

ArchivedHot-jobTop-companyBonus

Office Assistant

What we offer

Attractive salary package

Flexible working hours

Meal tickets

Discounts of 20%-25% at some of the restaurants in our portfolio

MedLife medical subscription

Subscription to Bookster

Discount World Class/7card membership

An extra day off for your birthday

Annual Performance Bonus

Our Client, a market leader for Software Development of applications that help hotels and restaurants across Romania, Hungary, Bulgaria and France run smooth and effective business is seeking a highly proficient French speaking Office Assistant to join the Administrative Department. You will be in charge of the administrative tasks for both offices in Romania and France.

Your Tasks

· Receiving correspondence and forwarding it to the appropriate departments/recipients

· Greeting visitors and ensuring protocol for guests/visitors

· Scanning documents for the sales department (contracts, additional documents) received by courier; sending these documents to the sales department for confirmation and forwarding them for signing

· Recording all documents entering/leaving the company

 

· Recording orders received from customers for receipt rolls, forwarding them to the hardware department, and preparing the orders for invoicing

· Recording received invoices and forwarding them to the accounting department

· Collecting, scanning, and archiving contracts/documents; uploading them for signature.

· Ordering hardware from suppliers and recording invoices for inventory management.

· Verifying employee expense reports.

· Maintaining relationships with banks and suppliers.

· Sending reminders to clients about overdue invoices.

· Updating payment records in the system.

· Booking airplane tickets/hotel accommodations for partners or colleagues

· Performing any other duties and/or tasks assigned by top management

· Checking emails and forwarding them to the relevant departments

· Ordering office supplies

Your Qualifications

•  Bachelor’s degree

 English and French language – advance level

• Proficient in using the Microsoft Office suite at an intermediate-advanced level

 Previous experience in administrative roles

 Good communication skills with clients and colleagues: empathy, diplomacy, and proactivity

 Ability to organize and prioritize tasks

 Efficiently managing responsibilities

 Ability to learn quickly

 Ability to meet deadlines

 Attention to detail

 Politeness, integrity, seriousness, confidentiality

Reference number

a0tbI000004Ve6vQAC

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Details

  • Bucharest

  • Full-time

  • Administrative / Clerical

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