2024.11.14
Office Assistant
What we offer
Attractive salary package
Flexible working hours
Meal tickets
Discounts of 20%-25% at some of the restaurants in our portfolio
MedLife medical subscription
Subscription to Bookster
Discount World Class/7card membership
An extra day off for your birthday
Annual Performance Bonus
Our Client, a market leader for Software Development of applications that help hotels and restaurants across Romania, Hungary, Bulgaria and France run smooth and effective business is seeking a highly proficient French speaking Office Assistant to join the Administrative Department. You will be in charge of the administrative tasks for both offices in Romania and France.
Your Tasks
· Receiving correspondence and forwarding it to the appropriate departments/recipients
· Greeting visitors and ensuring protocol for guests/visitors
· Scanning documents for the sales department (contracts, additional documents) received by courier; sending these documents to the sales department for confirmation and forwarding them for signing
· Recording all documents entering/leaving the company
· Recording orders received from customers for receipt rolls, forwarding them to the hardware department, and preparing the orders for invoicing
· Recording received invoices and forwarding them to the accounting department
· Collecting, scanning, and archiving contracts/documents; uploading them for signature.
· Ordering hardware from suppliers and recording invoices for inventory management.
· Verifying employee expense reports.
· Maintaining relationships with banks and suppliers.
· Sending reminders to clients about overdue invoices.
· Updating payment records in the system.
· Booking airplane tickets/hotel accommodations for partners or colleagues
· Performing any other duties and/or tasks assigned by top management
· Checking emails and forwarding them to the relevant departments
· Ordering office supplies
Your Qualifications
• Bachelor’s degree
• English and French language – advance level
• Proficient in using the Microsoft Office suite at an intermediate-advanced level
• Previous experience in administrative roles
• Good communication skills with clients and colleagues: empathy, diplomacy, and proactivity
• Ability to organize and prioritize tasks
• Efficiently managing responsibilities
• Ability to learn quickly
• Ability to meet deadlines
• Attention to detail
• Politeness, integrity, seriousness, confidentiality
Reference number
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Details
Bucharest
Full-time
Administrative / Clerical