Office Assistant

· Receiving correspondence and forwarding it to the appropriate departments/recipients

· Greeting visitors and ensuring protocol for guests/visitors

· Scanning documents for the sales department (contracts, additional documents) received by courier; sending these documents to the sales department for confirmation and forwarding them for signing

· Recording all documents entering/leaving the company

· Recording orders received from customers for receipt rolls, forwarding them to the hardware department, and preparing the orders for invoicing

· Recording received invoices and forwarding them to the accounting department

· Collecting, scanning, and archiving contracts/documents; uploading them for signature.

· Ordering hardware from suppliers and recording invoices for inventory management.

· Verifying employee expense reports.

· Maintaining relationships with banks and suppliers.

· Sending reminders to clients about overdue invoices.

· Updating payment records in the system.

· Booking airplane tickets/hotel accommodations for partners or colleagues

· Performing any other duties and/or tasks assigned by top management

· Checking emails and forwarding them to the relevant departments

· Ordering office supplies

•  Bachelor’s degree

• English and French language – advance level

• Proficient in using the Microsoft Office suite at an intermediate-advanced level

• Previous experience in administrative roles

• Good communication skills with clients and colleagues: empathy, diplomacy, and proactivity

• Ability to organize and prioritize tasks

• Efficiently managing responsibilities

• Ability to learn quickly

• Ability to meet deadlines

• Attention to detail

• Politeness, integrity, seriousness, confidentiality